Job Description

Legal Billing Coordinator

Are you an experienced legal billing professional who thrives in a fast-paced environment and enjoys keeping complex billing processes accurate, efficient, and on schedule? StaffBuffalo is excited to partner with a respected, growing organization in Buffalo to hire a full-time Legal Billing Coordinator, paying $25–$35/hour. This role is perfect for someone who is detail-driven, organized, and comfortable managing high-volume billing for multiple practice groups.

In this role, the Legal Billing Coordinator will play a key part on the finance team by reviewing and editing pre-bills, generating accurate invoices, processing e-billing submissions, managing appeals, monitoring accounts receivable, and preparing reporting across the billing department. The ideal candidate brings strong communication skills, excellent attention to detail, and the ability to stay productive and composed in a deadline-driven legal environment.

This is an excellent opportunity for a legal billing professional who wants to join a collaborative team, support smooth financial operations, and grow within a supportive, innovative organization.

This is an in-person, on-site position in the Buffalo area.

Responsibilities

• Review, edit, and finalize pre-bills based on attorney and staff requests
• Generate and submit accurate invoices, including complex billing scenarios (billing splits, discounts, electronic billing, etc.)
• Process billing write-offs according to firm policies
• Monitor accounts receivable and communicate professionally regarding overdue balances
• Prepare billing schedules, analyses, and monthly billing reports
• Manage billing appeals and resolve billing-related inquiries promptly
• Verify billing documentation for accuracy and completeness
• Upload, print, and distribute final invoices
• Assist with check requests and general accounting support as needed
• Support billing-focused special projects and participate in cross-training within the department

Qualifications

• 3+ years of legal billing experience, including strong e-billing knowledge
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent organizational and deadline-management skills
• Strong communication abilities and professional interaction with attorneys, staff, and clients
• High attention to detail, accuracy, and confidentiality

Benefits:

• Health Insurance
• 401(k)
• Generous PTO and Holidays

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

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